Keep it Simple Pick Up Details and Booking
The food supplied is as listed on the menu.
The hot veggies are in foil trays in a box for easy transport. The roast meat is not carved, hot
potatoes and gravy are in another box and will stay hot for at least 2 hours.
What do you, the Customer, need to supply?
In this menu we only supply the food and serving utensils so you
need to provide your own plates and cutlery or we can as an added option see
booking form. You will need a basket or tray for the potatoes and bread and salt and
pepper.You will need to supply your own carving knife, board,
drip tray etc for carving on site and a small
meat tray.
Hints and Tips
This menu is for casual occasions, is affordable and flexible in
its serving time. Allow yourself enough room for your buffet on the day, a poorly organized
function can sour a happy occasion. A 2 meter trestle table per 40 guests is the minimum we
recommend. Also have your table 1 meter away from the wall so you can stand behind it to top up
your salads or veggies and meat. It is also easier to be set up away from the guests and close to a
door, garages and front verandas are ideal. We include a set out plan and instructions on the
day.
Many people add to this menu to cater for Vegetarians, Celiacs,
Vegans etc. You can also add more condiments if there is something special your family
likes.
What do I do now?
If you would like to book please click on the tab below for your
booking form. We process bookings on Mondays and Thursdays then send you a confirmation email along
with your invoice. We require a 30% deposit on booking. When booking your function only an estimate
of your guests is required. No later than 5 working days prior, usually Monday, you
must ring if you want to change your head count. If we have not heard from you we
will assume that your estimate number is your final figure.
Please DO NOT RING after this time as we will have done all our calculations, staff roster,
& orders. Fresh stock can not be sent back. Any changes after this time incur a $25
charge, in some cases we may be able to add heads to your function,
not reduce.
Tentative
Booking.
If you would like to tentatively book a date for your function
please click below. It is noncommittal for you and
us to procede. It simply allows us to check that we are available
on that date and and we will hold it for you. If we dont receive a
booking form within 2 weeks we simply cancel your tentative. If we
are becoming booked out we notify you that you need to book now or
miss out. Contact
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Definate Booking.
By clicking the "booking form" below you are committing
yourself to a function with Hot Rods Roasts. If you are not 100%
sure please do not procede. From this point we contact our staff to commit their
time to your function, organise your invoice, order stock and ask for 30% deposit
to be paid within 7 days. If you are only after a quote please see the previous
page, if unsure please feel free to ring us and discuss it further.
OR
If you would
like to print and
fax us a booking form,
Click
Here
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Terms, Conditions and FAQs
PAYMENT
Most customers pay once they have confirmed their final numbers.
You can do this by direct bank transfer, credit card over the phone or drop in with cheque or cash.
Keep in mind that although it can be extremely hard to estimate numbers especially at 21st and
clubs, most of the time it gets cheaper if you order more and that the left overs are yours to
keep.
PRICING and QUOTES are subject to change in the event of unforeseen
circumstances effecting business eg flooding, fires etc. If your quote has changed you have the
option to withdraw reclaiming monies paid minus $100 handling fee. Babies 0-4yrs 1/4 serve for 1/4
adult price, Kids 5-9yrs 1/2 serve for 1/2 adult price
SERVING TIME. It is
always best to set your serving time later than usual as people are always late and not everything
goes to plan!
HOW MUCH FOOD IS THERE? All "sit down" meal quantities are calculated according to the booked head count
and we use the same calculations successfully week after week. In the event you feel your guests
are above the normal large serve which we allow, eg Sumo Wrestlers or a footy club who expect to
eat meat all night, please discuss it with us.
MISCELLANEOUS
Hot Rod’s Roasts reserves the right to refuse a booking or to
serve, eg rude or drunk guests. Hot Rod’s Roasts is fully insured for public liability, takes much
care but no responsibility.
DEPOSIT
Deposits are non refundable on cancellation. You have 7 days from
receiving your invoice to confirm your booking by paying your deposit. If we have not received a
deposit in 7 days your function is automatically suspended to make way for another
booking.
ALLERGIES
Hot Rod's Roasts food may contain products that could cause an
allergic reaction and take no responsibility in this case. Some of our food contains wheat, eggs,
nuts and milk. We have a list of many of our ingredients available but in not conclusive as
suppliers change their ingredients regularly.
QUESTIONS?
Please feel free to contact us over any queries you may have. It
is often better to write down your queries over a couple of days and ask them in one go instead of
repeatedly ringing . If you are a school or club, nominate one person to be in charge of
communications with us as we often get several people ringing from one place.
With thanks, Rod and Anna Grenfell
Hot Rods Roasts 5/29 Jersey Rd Bayswater VIC 3153
ABN:41055201806
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